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[PSUBS-MAILIST] Convention update, 01 Mar 2002
PSUBS 1st Annual Convention Update
Date: 01 Mar 2002
This page is a dedicated to the 1st Annual PSUBS Convention.
[The canceled one from last year doesn't count.]
Index
=====
Itinerary
Regatta
Meeting
OMSI
Attendees
Crew
Photos
Location
Motels
Sponsors
Costs
Regatta Rules and Procedures
Rules
Emergency Procedures and Safety Precautions
Tasks
Itinerary
=========
In the Portland, Oregon, USA metropolitan area.
Friday, 16 August 2002 Regatta, PSUBS meet on lake to dive
Saturday, 17 August 2002 Meeting, meet in conference for meeting
Sunday, 18 August 2002 OMSI, visit USS Blueback
Regatta
-----
0900-1000 Registration
1000-1100 Launch PSUBS
1100-1200 Subs diving
1200-1300 Lunch
1300-1400 Timed trials/competition
1400-1500 Subs diving
Meeting
------
0800-0900 Registration
0900-0910 Welcome
0910-1000 Event 1 Speaker/presentations/session
1000-1050 Event 2 Speaker/presentations/session
1100-1150 Event 3 Speaker/presentations/session
1150-1300 Lunch Submarine sandwiches/soda/chips/talk
1300-1350 Event 4 Speaker/presentations/session
1400-1450 Event 5 Speaker/presentations/session
1500-1550 Event 6 Speaker/presentations/session
OMSI
----
Visit USS Blueback, the last USN Diesel-Electric submarine at
OMSI (Oregon Museum of Science and Industry)
????-???? Techo Tour of USS Blueback
Attendees (planned)
==============
Name E-mail ## OMSI Sub Mtg Reg Notes
--------------- ----------------------- -- ---- --- --- --- -------
Ian Roxborough irox@evilpeople.com 1 1 0 1 0
Alec Smyth Asmyth@changepoint.com 1 1 0 1 0 Support
diver
John R. Farrington jrf@austin.ibm.com 0 0 0 0 0
Dale Heinzig heinzind@cadvision.com 2 2 ? 2 2
David Deffner deffner@glade.net 1 1 0 1 1
Ray Keefer ray.keefer@sun.com 3 2 0 3 3
## = Number in party
OMSI = Number going to OMSI
Sub = Number of subs bringing
Mtg = Number coming to meeting
Reg = Number coming to Regatta
Crew
====
Ray Keefer organizer/MC
Greg Snyder Regatta Captain
Alec Smyth Support Diver
Photos
======
None at this time.
Locations
=========
Not select yet. Will have directions and maps.
Motels
======
Brief list of motels/hotels in Portland, Beaverton or Hillsboro.
Sponsors
========
None at this time.
Costs
=====
None identified at this time.
Regatta Rules and Procedures
=====================
Rules
----
Where: where to meet, down to lake, beach, dock, parking lot
This would be the how to keep the event sane. I like the idea
of one sub at a time submerging for a fixed amount of time and
area.
Getting dive permission (Marshall boat and chase boat could
be the same):
1. power over to Marshall boat to request permission to dive
(all divers have to fillout some kind of form, name,
date of birth, next of kin (sorry :) ) (minors will have
to have the signature of a parent)
2. be put into diving queue
3. when it is your turn the marshall gives you permission
to dive
4. You power to a chase boat/or it tows you clear of all
the other subs
Dive:
1. The chase boat hands you an underwater telephone.
2. The chase boat attaches a buoy with floating line
3. The chase boat hands you a kitchen timer locked in a
box (so you can't be tempted to turn the dial and get
more dive time :)
4. Chase boat sets another timer that it gets with time
plus five minutes
5. Chase boat lifts dive flag
6. Sub is good to go
7. Underwater telephone contact is maintained.
Surfacing:
1. When timer goes off in the sub, the sub surfaces
2. If the sub does not come up by the time the chase
boat's timer goes off then the emergency procedures go
into effect and that sub and operator will dive no more
that day, i.e. no more permission from the marshall.
3. The chase boat lowers the dive flag.
4. The sub hands the timer and underwater telephone to the
chases boat.
Returning to fleet:
1. The sub powers/or is towed back to the fleet
Emergency Procedures and Safety Precautions
---------------------------------
Safety Procedures:
1. buoy?
2. underwater telephone
- one on chase boat
- one that is passed to the sub with dive permission
3. CB's/cell phone/radios?
4. a pair of divers on hand
5. lift bags on hand
6. hoist/crane?
Emergency Procedures:
1. try underwater telephone
2. put diver in water, follow buoy line down to sub
3. determine problem
4. use lift bags if necessary
5. chase boat to tow to shallow water
6. in mean time paramedics called if needed
Tasks
====
1. Find conference facilities
a. Identify possible sites
- Check with Portland Chamber of Commerce 503-228-9411
- Check with Beaverton Chamber of Commerce 503-644-0123
- Check with Hillsboro Chamber of Commerce 503-648-1102
- Check with Portland Oregon Visitors Association 503-275-9750
Mostly deals with large convention centers www.pova.com
- Convention and Visitor Bureau of Washington 503-644-5555
County (cities of Beaverton and Hillsboro)
- Check hotels/motels in area
- Verify leads to
- Solectron, Hillsboro, OR 503-648-5000
Contact person Beverly 503-681-3111
Holds 250 people, $250 for half day, $500 for full day
- Residence Inn, Beaverton 503-268-4413
holds 30 people
Contact person Christina Luersen
- Ray's barn
b. Select site
c. Put down deposit to reserve
d. Final payment
e. Publish costs
f. Collect fees from participants
e. Need volunteers to run program, one person will not be able
to do it all.
Need:
MC
2 registrars
1 technical man/audio-visual/video camera
cleanup crew
g. Costs factors:
Room rental
Catered lunch
Speaker fees or perks (free entrance? Or free OMSI entrance?
Or free lunch?)
h. Name tags
i. Hand outs
j. Parking lot for cars and trailers (with subs)
2. Find Motels
a. Identify possible motels
b. Individuals to book own accommodations
c. Need volunteers to chase the information down and present to group
3. Plan Tours
a. Explore possibilities
b. Collect information
c. Publish costs
d. Gather votes from PSUBS
e. Gather fees
f. Book tour/or make arrangements
g. Need volunteers to chase the information down and present to group
4. Fill out Program
a. Sponsor's?
b. Topics?
c. Video?
d. Outside vendors
e. Just us doing a bull session.
f. Seeing Pat's video
h. Have Dale walk us through his construction steps
i. Design a sub
5. MC
a. Volunteer for MC (Master of Ceremony)? Ray is default.
6. Conference center necessaries:
1. parking, cars and a few trailers with subs
2. VCR's & TV
3. white or black boards. A white board that makes hardcopies
would be nice.
4. Digital camera (someone could bring their own)
5. Still cameras
6. Movie cameras
7. Lots of scratch paper
8. Calculators
9. Reference books
10. Podium with microphone
11. Overhead projector
12. Copier
7. Cameras and video
1. need photographer/cameraman
2. need camera still and video
3. need film and tape
8. Arrange OMSI/USS Blueback Techno Tour
1. Usually the Techno Tour is arranged every 1st Sunday of each
month, eight people max, $15 each person
2. Convince OMSI to hold it when we want it. Can't be Saturday
afternoon since that is their
busiest time. Posibly early Saturday or Sunday. OMSI open
Tuesday to Sunday.
3. Ary (sp?) Walker, Manager of Submarine 503-797-4624
4. Travel to/from OMSI. Car pool, bus, public transit, on your own?
9. Memorabilia
1. Table
2. License?
3. Merchandise: T-shirts, caps, plans....
4. Cash box
5. Two operators
6. Proceeds to help offset costs
10.PR
1. Contact local TV stations
2. Contact local newspaper
3. Contact local radio stations
4. Contact local dive shops.
5. PSUBS web page (www.psubs.org)
6. Newspaper ads
7. Local radio ads
8. Contact PSUBS related professionals
9. Contact past PSUBer who dropped off alias
10. Word of mouth, friends, family
11.Regatta
1. Create rules
2. Plan events/time trials
3. develop safety plan and emergency procedures
4. locate body of water
- Hagg Lake
(http://www.co.washington.or.us/deptmts/sup_serv/fac_mgt/parks/hagglake.htm)?
5. water usage fees?
6. locate chase boats
7. underwater telephone - make or borrow
8. registration process
9. Can all subs dive at will?
10.Can only a fixed number dive at will?
11. Can only two, or one dive at a time? Dive
in pairs. More fun then just my yourself and you are going with a
buddy.
12. Do we have to have buoys attached to each sub?
13. Does each sub have to have voice communications to the surface?
14. Do we have to have a chase boat? One per diving sub?
15. Do we have to have divers? Buddied up of course. One pair per diving
sub?
16. How to organize the event? Whom says who can dive when? Need regatta
captain.
17. Lunch?
12.Events/Speaking topics/session
1. movie: 20,000 Leagues Under the Sea
2. go out to parking lot and ogle the subs. This is a crawl inside
a real sub type of session.
3. Breakout into brain storm build it sessions